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Workplace Skills Plan
Workplace Skills Plan: Simplifying the process
Fri, 15 Mar 2013 11:31
With Workplace Skills Plan submissions just around the corner, there is no doubt that an effective skills audit will not only make this process easier and more accurate but will also optimize an organisation’s investment in skills development.
However, traditional Skills Audits are often an extremely long and labour intensive process with an expensive price tag and the results are often out-of-date. Traditional methods also involve lengthy on the floor, one-on-one interviews which often cause disruptions in the workplace.
Mark Dane International’s (MDi) flagship solution, Skills Administrator Pro, is a learner management system, which streamlines the administration, scheduling, tracking and reporting of corporate training programs.
Skills Administrator Pro also assists in compiling Job Profiles, preparing Workplace Skills Plans, managing Learnerships and eLearning programs, monitoring training budgets and expenditures and generating skills development reports, making submissions to a Seta quick and easy. It is built to operate either as a stand-alone system or as a complimentary addition to any HR system already in place.
The latest release of Skills Administrator Pro is the inclusion of eSkills Audits. The system enables users to conduct a “soft” skills audit to determine an organisation’s skills and knowledge level and identify any associated skills gaps. By comparing actual skills to required skills and determining the gaps, focused training and development can be implemented.
Some organisations manage their employee skill development in an ad-hoc manner, resulting in a low return on investment for training and recruitment success. An eSkills Audit uses past training histories to conduct this skills audit and deliver a Skills Gap Analysis. The goal is to identify training needs in accordance with each job profile and to confirm that appropriate skills development is scheduled.
Why conduct an eSkills Audit? An organisation may want to identify the skills and knowledge that they may require, identify any skills and knowledge gaps, ensure that training and development is relevant, assist in staff recruitment or to facilitate more effective succession planning.
The process of using Skills Administrator Pro to conduct an eSkills Audit is relatively simple:
1. Compile/import an employee profile list
2. Compile/import a master job title list
3. Compile/import a list of skills and training courses
4. Identify which skills or training courses are required for each job title
5. Assign required training courses to each employee
6. Compile/import a list of all past training records
7. Run the eSkills Audit and confirm training achievements
8. Identify any skills gaps and present a Skills Gap Analysis
9. Maintenance of Employee Skills Development
The Skills Gap Analysis identifies where possible skills gap are, i.e. who needs training in accordance with their job title. The Skills Gap Analysis is presented through a variety of reports, making use of this information valuable and effective. The selection of Skills Gap Analysis reports include a Skills Gap Analysis by Employee (view each employee’s individual training needs), a Skills Gap Analysis by Course (illustrating employees who need to attend specific training courses), Skills Gap Analysis by Job Title (identifying training needs for a specific job title), Skills Gap Analysis by Race, Gender & Age Group (to assist with the prioritising of training) and a Skills Gap Analysis by OFO Code (making the compilation of a Workplace Skills Plan easier and more accurate).
Other key system features of Skills Administrator Pro include:
WORKPLACE SKILLS PLAN
This feature allows for the compilation of a Workplace Skills Plan by selecting from a master list of courses (relevant candidates are identified from each learner's Job Profile). Deadline dates and budget costs can be captured for each entry. One can also print a Workplace Skills Plan in a variety of Management and Seta formats. A system administrator can continuously monitor the status of a Workplace Skills Plan at a button click.
This module allows for the scheduling of training events by selecting from drop- down lists, capturing of training costs for BBBEE scorecard reporting purposes, the invitation of learners directly from Job Profiles and Workplace Skills Plan, the notification of learners by email, fax or memo, the capturing of learner responses and send confirmation, the capturing of learner attendances and assessment results and the automatic updating of individual Job Profiles and Workplace Skills Plan. Printable reports include Training Implementation Reports in a variety of formats, Annual Training Reports in a variety of Seta formats, Variance Reports comparing a Workplace Skills Plan and Implemented Training, financial reports with actual training costs and total hours trained, individual Learner Training Histories and Skills Development BBBEE Scorecard.
This component has been developed to facilitate unit standard based training, including the co-ordination and administration of learnerships, qualifications and skills programs. It is a tool to manage everything from learner registration to unit standard assessments. This feature allows you to: Store multiple Unit Standards and Qualifications, create Learnership Programs, capture training attendance, record assessment results and ultimately tick off competencies. A list of reports is available for management purposes.
This component provides a tool for the management of day-to-day financial transactions, whether associated with a learnership, to track SETA grants and payments to learners, or to manage costs associated with specific training events. Skills Administrator Pro also provides a budget feature, which allows you to compare budgeted versus actual expenditure.
Skills Administrator can illustrate the status of the implementation of your Workplace Skills Plan or show how many employees have been trained to date. The system can also show how much money has been spent on training within any given period.
All reports can be printed from one central screen. Additional reports include: Annual Training Reports, Assisted Education Reports, Employment Equity Reports, Financial Reports, Job Profile Needs Analysis Reports, Learner Disciplinary History, Learner Profile Details, Learnership Reports, Training Schedules, Training Variance Reports, Training Waiting List, Workplace Skills Plans. Skills Administrator Pro also allows for the export of data into a variety of formats including Microsoft Excel and PDF.