The International Certificate in Purchasing and Supply is the first level of the global qualification offered by
CIPS (Chartered Institute of Purchasing and Supply).
The qualification consists of 5 modules and 5 exams are written.
Who should attend?
This course is aimed at delegates who want to gain entry level knowledge of the principles of Purchasing
and Supply, including negotiating and managing performance.
Module 1 - Understanding Purchasing Principles
Unit 1 – Introduction and Overview
Unit 2 – Identifying Needs
Intro to the 5 rights
- Right Quality
- Right Quantity
- Right Place
- Right Time
- Right Price
Unit 3 – Specifying Requirements
Defining specifications
- Product Specifications
- Service Specifications
- Using Standards
- Standardisation
- Value Analysis/Vale Engineering
- Taking account of legislation and Organisational Policies
Unit 4 – Contracts
- What is a contract
- Forming a contract
- Representation and Terms
- Common Contract Terms
- Standard Forms of Contract
- Settling Disputes
Unit 5 – Ethics
- Business gifts and hospitality
- Dealing with Suppliers
- Systems and Procedures
- CIPS Code of Ethics
- Ethical sources of Supply
Module 2 - Selecting the Right Supplier
Unit 1 – Introduction and Overview
Unit 2 – Sourcing Process
- Stages in the Purchasing Cycle
- Documentation in the Purchasing Cycle
Unit 3 – Appraising Suppliers
- What is Supplier Appraisal?
- When to use Supplier Appraisal
- Evaluating a Suppliers Capabilities
- Evaluating Supplier Commitment
Unit 4 – Sources of Information
- Identifying Suppliers
- Sources for Supplier Evaluation
- Setting up a Supplier Data Base System
Unit 5 – Sourcing Methods
- Requests for Proposal/Quotations
- Open Tendering
- Restricted / Selective Tendering
- Direct Negotiations and Post Tender Negotiations
- Evaluating Tenders / Quotations
Module 3 – Effective Negotiation
Unit 1 – Introduction and Overview
Unit 2 – Planning a Negotiation
- What is a Negotiation?
- Market Analysis
- Building a cost model
- Carrying out a SWOT Analysis
- Generating Variables
- Understanding the Supplier Organisation
- Understanding the People Involved
- Positions and Interests
- Determining the Balance of Power
Unit 3 – Negotiation Objectives and Strategy
- Defining Objectives and Targets
- Developing the Strategy
Unit 4 – The Negotiation Meeting
- Stages of the Meeting
- Persuasion Techniques
- Negotiation Tactics
- Characteristics of Successful Negotiators
- Body Language
- Negotiating with People from other Countries
- Negotiating by Telephone
Unit 5 – Follow-up to the Negotiation
- Implementing the Agreement
- Evaluating The Negotiation Performance
Module 4 – Managing Inventory
Unit 1 – Introduction and Overview
Unit 2 – Inventory Management
- Costs of Inventory
- Stock Evaluation Methods
Unit 3 – Stock Control
- Determining of Demand
- Forecasting Independent Demand
- Stock Replenishment Systems
- Determination of Safety Stock and Service Levels
- Stock Classification Systems
- Inventory Monitoring and Control
- Stock Coding Systems
Unit 4 – Inventory Control for Manufacturing Organisations
- Material Requirements Planning
- Manufacturing Resource Planning
- Distribution Resource Planning
- Just in Time Stocking Systems
Unit 5 – Physical Stock Management
- Stores/Warehouse Locations
- Stores/Warehouse Layout
- Materials Handling and Equipment
- Stores/Warehousing Material Flow
- Stock Transaction Recording
Module 5 – Business Environment
Unit 1 – Introduction and Overview
Unit 2 – Types of Organisations
- Public and Private Organisations
- Manufacturing Retail and Service Organisations
Unit 3 – Corporate Strategy
- What is Corporate Strategy?
- Competitive Advantage
- Generic Strategies
- Products and Markets
Unit 4 – Organisational Structure
- Types of Organisational Structure
- Organisational Cultures
Unit 5 – Information Systems
- Corporate Information Systems
- Purchasing Information Systems
Unit 6 – Corporate Policies and Initiatives
- Total Quality Management
- Quality Assurance / ISO 9000
- Environmental Policy
- Human Resources Policies