Event Coordination

Coordinating and planning events, meetings and travel arrangements are often part of a job description but less often are people taught how do plan and coordinate effectively and efficiently.  What seems like a simple and straightforward task is often underestimated.  Successful coordination and planning of important events and meetings are essential to, not only the smooth operation of the company but also to the company’s image.  It is being skilled at identifying and managing the finer details involved in planning and coordinating that draw the distinction between a success and mediocracy.

 WHO SHOULD ATTEND

• Travel and events coordinators
• Public Relations teams
• Marketing department
• Personal Assistants
• Secretaries
• Hospitality coordinators

 HOW YOU WILL BENEFIT

• Learn to become effective in verbal communication so as to get buy-in from others
• Gain skills in managing various schedules, people and commitments involved in identifying meeting or event dates.
• Arrange meetings that run on time, have the correct members attending them and are efficient
• Ensure that post-meeting communication and documentation support meeting effectiveness
• Learn to identify your audience’s needs, which needs are more important and why, then book venues and facilities accordingly.
• Learn to communicate finalised meeting, event and travel arrangements assertively
• Gain skills in communicating with outsourced venues, service providers and facilities to ensure that nothing is overlooked
• Ensure that communication between the company and delegates is effective in gaining feedback and commitment and efficient so as to not overload delegates or become time-consuming for the organisers

 WHAT WILL BE COVERED

• Identifying a date, venue and time for a meeting or event
• Gaining feedback so as to determine the most suitable date, time and venue
• Booking the meeting or event with attendees and forwarding all relevant documentation
• Arranging the venue and catering
• Identifying facility constraints and capacity
• Determine travel, car hire and accommodation requirements
• Confirming, and processing invoices and advance disbursements
• Assemble and distribute documentation required for the meeting or event
• Assemble, copy and collate documents such as Agendas and Minutes of Meetings

You can view all our courses HERE