Poorly managed meetings will take employees away from what they are being paid to do; leaving phones unattended, emails unanswered and delays in getting unfinished tasks up to date. The fact of the matter is that people come from meetings with more to do than what they could have accomplished in an hour. That’s not to say that meetings need to be taken out of the workplace completely. There are better ways to have successful meetings without wasting anyone’s time.
An hour tops
Meetings should last no longer that an hour. It is pointless and less productive to take your employees away from their work so that they can talk about what they are doing. If you should talk about a report, your employee can send you their proposal via email. If you want to be kept in the loop regarding job progress, then schedule a 15 minute meeting with your head of department after work. Every meeting should be held because they will increase productivity, not delay the process.
Stay on track
Make it a point to have a limited amount of agendas to get through in every meeting. If there are other things to attend to, and if it is only between a few people rather than the whole team who is sitting inside the meeting room, ask them to take it outside, before or after the meeting.
Execute ideas in one go
Nothing influences a bad start to a meeting than to have attendees who come in with a blank mind. Take ownership of your ideas and start ahead, by coming up with the solution before the meeting starts. It will save a lot of valuable time. Stop proposing f good ideas just to wait for someone else to execute it.
Heard it all loud and clear?
How often do you come out of a meeting thinking that your manager had said one thing but it was not what you heard? Clear up anything that might have been misinterpreted before exiting the room.
Business schools in South Africa teach the skills to run a good business and to provide opportunities for those who want to make a success of their business. One on the key reasons for success in businesses is that the way the people are organised and the way they do things. If the organisational skills of a business is weak, that business will slowly crumble.
By Chantel Harris