How to present a report

How do you take a technical report and turn it into a compelling presentation? Don't panic, follow these tips.

Business presentations can be intimidating at the best of times but when you need to communicate technical data it can easily become your worst nightmare.

Begin with the conclusion

According to expert technical writer, Phillip Verwey the best place to start is at the end of your report. This is where you will find the most important and relevant information. It is also the part of your report that will best capture the interest of your listeners.

“Work to trim down the reports most essential findings. Keep these to as few points as possible.”

Establish your objectives

Think about the purpose or objectives of the presentation. Do you want to pass along information? Create awareness? Or call people to action? This will determine how you “shape your presentation.”

Write down your objectives and keep them as clear and concise as you can.

Know your audience

Find out what your audience may be expecting to hear during the presentation. If listeners don't get the information they want you may not get the response you want.

It might be a good idea to ask audience members about their expectations at the start of your presentation. This will also help you to identify any preconceived notions or misconceptions about the topic.

Prepare your presentation

“Begin by mapping the logic underlying the presentations.” This will be informed by your objectives.

A road map will help you stay focused on the key elements of the report, these are the “main ideas, messages, conclusions and recommendations”.

For more insights join Verwey at the multi-CPD Accredited Technical Report Writing course' hosted by Alusani Skills & Training Network®. For more information call 011 447 7470, email faith@alusani.co.za or visit www.alusani.co.za

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