Who are you writing for?

Technical report writing, much like any form of writing, is a skill that can be learned and perfected over time.

A piece of writing can take many forms. There are the academic types of writing such as essays, or news articles. They are also the more creative expressions of thought which manifests itself through poetry, music or plays.

The common thread in all forms of writing is that each piece has an author or creator, and in every instance there is a message that the author wants to convey to the audience.

That message could be a new idea an opinion or fact. Regardless of the content type, a successful writer is skilled at delivering their message in a way that can be clearly understood and engages the intended audience.

According to Phillip Verwey, a specialist in technical report writing, this ability is just as relevant when creating reports.

Whether you are compiling an informative or investigative report, the bottom line is that you create a piece that is easy for others to understand, says Verwey.

He explains that technical report writers are often tempted to show off their knowledge of engineering terms and abbreviations. This is a mistake.

“Don't write to impress” warns Verwey. It’s not about you, it’s about the audience and the message.

Technical reports are developed for a number of reasons. They may be written to provide “factual information or research”. In a feasibility report the writer will evaluate two competing ideas and offer recommendations. Similarly in an investigative report the author will research a problem and provide possible solutions.

Technical reports don't leave much space for creativity or personal views. Rather the work is based on the careful research and scrutiny of a particular topic. However, being factual does not have to result in a technical or complicated document.

For more insights join the Technical Report Writing course hosted by Alusani Skills & Training Network.®. Contact us to find out when our next course is running. For more information call 011 447 7470, email faith@alusani.co.za or visit their website www.alusani.co.za

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