Report Writing Skills

Course Overview

Fact: Report writing forms a large part of a person’s impression of the writer as well as the organisation. Poor report writing can lead to the downfall of a company.

This course is intended to help you do the report writing your job demands. Often if you are an employee at any level in business, government, or industry, you must write reports. Whether you want to or not, you must write to explain things, to smooth relationships, and/or to convince others of the value of some course of action. Such writing must be clear, concise, complete, and correct. It must also convey your message in a courteous tone. The workshop will help you to identify the range of this kind of writing, the forms it takes, and the persuasive techniques it requires.

This workshop includes dynamic trainee/trainer interactions and discussions, written and oral exercises, case studies, reflection, quizzes and a workbook for each participant to take back to the workplace.

Target Audience

All individuals and professionals who would like to strengthen their report writing skills and work confidently with others while creating the right impression.

Course Outline

SECTION 1: Why Write?
1. Your Audience
2. Company Image

SECTION 2: The 4 C’s
1. Clear
2. Concise
3. Complete
4. Correct

SECTION 3: Sentences and Paragraphs
1. Sentence Structure and Construction
2. Using Sentences Effectively
3. The Purpose of Paragraphs
4. Effective Paragraphs

SECTION 4: Courtesy in Writing
1. Professionalism
2. Human Factor

SECTION 5: Punctuation
1. Apostrophe
2. Colon
3. Semi-Colon
4. Comma

SECTION 6: Elements of Writing
1. Word Agreement
2. Active vs Passive Voice
3. Inclusive Language
4. Linking Words

SECTION 7: Spelling and Proofreading
1. Getting it Right
2. Impression
3. Common Spelling Errors

SECTION 8: The Stages of Report Writing
1. The Four Stages

SECTION 9: The First Stage: Investigation

SECTION 10: The Second Stage: Planning
1. The Planning Sequence
2. Audience
3. Using the Correct Format
4. Direct / Indirect Approach
5. Organisation

SECTION 11: The Third Stage: Writing
1. Drafting your Report
2. Creating your Report

SECTION 12: The Fourth Stage: Revision
1. Evidence
2. The Rules of Evidence

SECTION 13: Formal Reports

SECTION 14: Headings
1. How to Use Headings
2. Tips

SECTION 15: Charts and Graphs
3. How to Use Graphic Aids
4. Tips

Contact Details

Contact Person: 

Rachel Johnson
Course Details

Course Delivery Method: 

E-learning E-learning

Blended Blended

In Class In Class

Distance Distance

Presented Presented Courses

In House In-House

On Demand On Demand

Course Duration: 

1 day


R2,595 ex vat (contact us for our excellent on-site, Google Meet and e-learning rates)